The Red Deer/Lacombe Rural Community Crime Watch wish to thank Floyd Mullaney for his assistance in facilitating the development of our Strategic Plan 

 

Three Year Strategic Plan for 

 

RED DEER / LACOMBE Rural Community Crime Watch Association (RCCWA)

 

July 1st, 2015 – July 31st, 2018 


UPDATED APRIL 14, 2016

 

 

Executive Summary  

Strategy #1:  Improve internal/external communications/relationships with RED DEER / LACOMBE RCCWA stakeholders

 

Statement  

Relationships among RCCWA members and stakeholders to effectively facilitate exchange of information.

  

Measure – We are there when: 

  • RCCWA members Satisfaction Surveys indicate fair and transparent dialogue between members and stakeholders.

  • RCCWA members satisfaction is also gauged through ongoing discussions and formal/informal feedback. 

     

    Where are we now?

  • RED DEER / LACOMBE RCCWA has positive relationships with most stakeholders, recognizing that relationships are dependent on the state of criminal activity or current issues affecting the crime.   

  • Most of the strong relationships have been developed between individual RCCWA members and stakeholders.  

     

    How do we get there? 

  • Continue to foster a culture of collaboration and building relationships between  RCCWA members and multiple stakeholders.  

  • Develop, implement and maintain a Communications Plan that facilitates the exchange of knowledge and demonstrates relevancy.  

     

    Strategy #2:  Improve Administrative Functioning 

     

    Statement  

    RCCWA operations function efficiently and transparently in compliance with standard policies and processes. 

      

    Measure – We are there when:  

  • Audits are passed with minimal deficiencies.

  • Deadlines are met on time.

  • There are no interruptions in service that compromise organization operations.

  • Strategic outcomes are achieved.

     

    Where are we now?

  • RCCWA has adequate expertise and experience dedicated to fulfilling Association mandate and day to day operations.   

  • Some processes are not clearly defined or consistent or as efficient/effective as they could be.  

  • Lack of clarity on infrastructure and application management.    

     

    How do we get there? 

  • Review and enhance the efficiency, effectiveness and consistency of RCCWA processes.

  • Maintain compliance with RCCWA policies and processes.

  • Align systems with RCWA strategies and business needs.

  • Ensure RCCWA members, and stakeholders are kept up to date of processes, and issues through a two way flow of communication.   

     

    Strategy #3:  Establish Governance  

     

    Statement  

    The policy and policy needs of internal and external stakeholders are met.  

     

    Measure – We are there when:  

  • Members and Stakeholders have had the opportunity to provide input into policy and bylaws.

  • Effective policy and bylaws that are current and relevant.   

     

    Where are we now?

  • The RCCWA policy and bylaw development and review process is uncoordinated and inconsistent.  

  • The RCCWA has a reasonable means to consult with stakeholders.     

     

    How do we get there?  

  • Develop, document and implement an internal process to collect and communicate stakeholder comments / wants / needs / concerns. 

  • Develop, document and implement a consistent process to support policy and bylaw review.

  • Acquire members to bylaw and policy review process.  

     

    Table of Contents: 

     

    Introduction            

  • Background

  • Key people to this plan – planning team 

     

    A Successful Future for RED DEER / LACOMBE RCCWA

  • Vision

  • Mission

  • Values

     

     

    Tracking Progress

  • Key Success Measures

  • Key Success Measures Chart 

     

    Core Strategies

  • Core Strategies and Action Plan 

     

    Ensuring Success 

  • Schedule of Plan Review

  • Annual review and update

  • Suggested activities

     

    Introduction

     

    Background  

     

    This strategic plan will guide us towards where we would like to be in the future versus having to deal with situations as they happen.  It will also:  

     

  • allow proactive thinking beyond our current activities and traditions

  • deal with change positively by responding to it effectively

  • involve making decisions that consider changes or anticipated changes in the environment

  • set priorities for action that are reflective of all aspects of our association 

     

    The timing of this initiative will give our association continuity during changing times or when there is new leadership by:

     

  • decreasing crisis management

  • using resources efficiently and effectively

  • anticipating issues and developing policies to meet future needs

  • gaining commitment and bringing our association together to work on common goals.

     

      

     

Key People to this Plan

 

This plan was made possible through the time and effort of the following people: 

 

2015 - 2016 Executive & Board of Directors

 

 

President 

 

Becky Wylie Jardine - County of Red Deer

Vice President  

 

Phil Mueller - County of Lacombe       

Secretary   

 

Leanna Hamilton - Poplar Ridge District

Treasurer             

 

Barb Shepherd - Councilor County of Lacombe

Board Members 

 

Jean Bota - Councilor County of Red Deer

Ken Wigmore - Councilor County of Lacombe

RCMP Advisor 

 

S/Sgt. Ken Morrison

 

 

 

A Successful Future for RED DEER / LACOMBE RCCWA 

 

 

Vision

RED DEER / LACOMBE RCCWA is recognized for leadership and professionalism that contributes to a “Safe and Secure Community”.

 

Mission 

RED DEER / LACOMBE RCCWA provides support to Alberta’s police services.  We adhere to Canada / Alberta’s laws and partner with other support groups in

Making our Communities a Safe Place to Call Home”.

 

Values

  • respect
  • accountability

  • integrity

      

    Tracking Progress

     

Key Success Measures: 

 

Improve internal/external communications/relationships with RED DEER /

LACOMBE RCCWA stakeholders

 

  • membership committee established to improve communications and relationships

  • number of presentations given across the geographical area of responsibility each fiscal year by RCCWA members 

  • number of RCCWA members or stakeholders attending information sessions

  • number of RCCWA stakeholders engaged in teams/committees to reduce crime

  • number of fan outs to the members

     

     

    Improve Administrative Functioning

     

  • membership committee established to review existing administrative functions

  • efficient and effective tracking system established

     

     

    Establish Governance

     

  • membership committee established to review existing bylaws and develop policies and procedures

  • review existing bylaws and make recommendations to the board that ensure they are current and relevant

  • development and implementation of policies and procedures that reflect good management practises

     

     

     

Key Success Measures Chart

Success Measures

Current Status

Intermediate targets

Target Year 3

Year 1

Year 2

 

 

actual

target

actual

target

actual

target

Improve communications/ relationships

 Under development 

 

 

 

 

 

 

 

number of presentations given across the RCCW area each fiscal year by

RCCWA members

 

 

  Completed

 

  18

 

 

 

 

 

 

number of members

attending sessions

 

 

 

 

  180

 

 

 

 

 

 

number of members engaged in

teams/committees

 

 

 

 

   16

 

 

 

 

 

 

number of fan outs to the members

 

    

     

 

  51

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Improve

Administrative

Functioning

  

 

 

 

 

 

 

 

membership committee

established to review existing administrative functions

 

 

 

Completed

 

 

 

 

 

 

 

efficient and effective tracking system

established

 

 

 

Completed

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Establish Governance

 

 

 

 

 

 

 

 

membership committee

established to review existing bylaws and develop policies and

procedures

 

 

 

Completed

 

 

 

 

 

 

 

review existing bylaws and make recommendations to the board that ensure they are current and relevant

 

 

 

 Completed

 

 

 

 

 

 

 

development and implementation of policies and procedures that reflect good

management practises

 

 

 

Completed

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Core Strategies

 

Strategy #1: 

Improve internal/external communications/relationships with RED DEER / LACOMBE RCCWA stakeholders

 

Build and Maintain Relationships with stakeholders through planned communications and process improvements

 

 

 

Strategy #2:  Improve Administrative Functioning

 

Review existing RCWA administrative functions and make recommendations to the governing board.

 

 

 

Strategy #3:  Establish Governance

 

Review existing bylaws and ensure they are current and relevant.  Develop and implement policies and procedures.

 

Action Plan

 

Strategy  #1:  Improve internal/external communications/relationships with

RED DEER / LACOMBE RCCWA stakeholders

 

Actions to be achieved over planning horizon

Who

completes action

Other resources required

Completion Date

Status

RCCWA Communication Plan

 

 

 

 

 

examine current communication methods with an aim to improve effectiveness

 

develop a written internal/external

communications plan

 

recommend a feedback process that captures

stakeholder feedback

 

form an inter-organization committee to implement the

communications plan

 

           

 

Becky Wylie

Jardine

 

Barb

Shepherd

 

Jean Bota

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Form working committee  August 15th,

2015

 

First update

September

30th, 2015

 

 

 

 

Completed

 

 

Internal plan completed

External plan still under development

Still under development 

 

 

 

Completed 

 

 

 

Specific interpersonal communications training

 

 

 

 

 

Identify training needs and opportunities designed to

enhance RCCWA members

public speaking skills

 

 

send RCCWA members to

take training when and if a suitable course/trainer is

found

 

 

 

Becky Wylie

Jardine

 

Barb

Shepherd

 

Jean Bota

 

 

 

 

 

 

 

 

 

First update

September

30th, 2015

 

 

 

Still under development 

 

 

 

 

 

Completed 

 

 

 

Promote RCCWA membership through presentations at crime prevention related events and public forums-

 

 

 

 

 

show RCCWA membership as

an enticing opportunity to improve support of crime prevention initiatives.  

 

 

develop a presentation that is adaptable to a variety of presentation opportunities and trade shows.

 

 

develop action plan – enable RCCWA members

from different parts of the association geographical area to give such

presentations and talks

 

 

record the number of presentations given across

the RCW area each fiscal year by

RCCWA members

 

 

Becky Wylie

Jardine

 

Barb

Shepherd

 

Jean Bota

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  

 

 

 

 

 

 

Form working

committee 

 

August 15th,

2015

 

First update

September

30th, 2015

 Completed 

 

 

 

 

 

Completed 

 

 

 

Still under development 

 

 

 

 

 

  18

 

RCCWA Membership Recognition Program

 

 

 

 

 

improve member pride for

participation

 

RCCWA board to report

quarterly

 

document successes using method currently practised in IIB across the whole division

 

Becky Wylie

Jardine

 

Barb

Shepherd

 

Jean Bota

  

 

 

 

 

 

 

 

 

quarterly

 Still under development

 

 

 

 

Still under development

 

Still under development  

 

 

 

 

 

feedback system 

ask, listen, respond to

membership

RCCWA Board raise the topic with RCWA members during regular interactions and report findings to 

 

 

Becky Wylie

Jardine

Barb

Shepherd

Jean Bota

 

quarterly

 Still under development 

 

 

Strategy #2:  Improve Administrative Functioning

 

 

Actions to be achieved over planning horizon

Who

completes action

Other resources required

Completion Date

Status

 

Review Administrative

Functioning

 

 

 

 

 

 

examine current

administrative functions with

an aim to improve

effectiveness

 

form an inter-association committee to do an analysis, conduct research and make recommendations

 

 

Leanna

Hamilton

 

Jean Bota

 

 

 

 

 

 

 

 

Form working committee  August 15th,

2015

 

 Completed 

 

 

 

 

 

Completed 

 

 

 

 

 

 

 

 

 

 

 

Strategy #3:  Establish Governance

 

Actions to be achieved over planning horizon

Who

completes action

Other resources required

Completion Date

Status

 

Develop a Governance

Infrastructure

 

 

 

 

 

 

conduct a Governance

analysis

 

draw on the information and experience from other associations.

 

establish a membership committee to review existing bylaws and develop policies and procedures

 

 review existing bylaws and make recommendations to the board that ensure they

are current and relevant

 

develop and implement policies and procedures that reflect good management

practises

 

 

 

Phil Mueller

 

Ken Wigmore

 

  

 

Form working committee  August 15th,

2015

 

 

First update

September

30th, 2015

 

  Completed 

 

 

 

 

 

 

Completed 

 

 

 

Completed 

Ensuring Success

 

Schedule of Updates and Plan Reviews

 

August 15th, 2015

form working committees

September 30, 2015

First quarterly update to RCCWA Board

April 1st, 2016

Annual review of the plan and second update

July 1st, 2016

Third update

October 1st, 2016

Fourth update

January 1st, 2017

Fifth update

April 1st, 2017

Annual review of the plan and sixth update

July 1st, 2017

Seventh update

October 1st, 2017

Eighth update

January 1st , 2018

Ninth update

April 1st, 2018

Evaluate progress and celebrate success

 

 

Annual review and update

Meeting – in person

 

  • April 2016

  • April 2017

  • April 2018

     

     

    Suggested activities:

  • review and update the written plan

  • look for tweaks in areas that need revision

  • identify what has changed  

  • celebrate progress and success achieved